Inclusively is partnering with a financial services company to hire a Administrative Assistant. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY

Inclusively is a digital tech platform that empowers job seekers with disabilities, caregivers, and veterans by using Success Enablers–accommodations and personalized workplace modifications that help all job seekers reach their full potential and excel. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD).

Create your profile, select Success Enablers, and connect to jobs from our partnered employers who are committed to creating diverse and inclusive teams. When registering, you must acknowledge that this platform is for people with disabilities, caregivers, and veterans. However, Inclusively does not require candidates to disclose their specific disability to join the platform.

Responsible for providing administrative support to ensure the smooth functioning of the department. Specific responsibilities may include:

• Provides calendar management, including scheduling, prioritizing and coordinating meetings

• Manages key dates and/or deadlines

• Coordinates meeting and/or event logistics

• Receives, screens and routes incoming calls

• Manages documents and records, inclusive of filing

• Prepares reports and meeting minutes

• Provides data entry or basic reports to capture business metrics

• Prepares and uploads data using Excel and other firm systems

• Provides mailroom support

• Handles invoicing and preparing expense reports

• Manages office equipment and supply management

• Escalates or deescalates calls, emails, etc without immediate guidance or direction

• Manages SharePoint sites and/or JonesNet pages

• Trains department members on new technology, such as MS Teams, SharePoint, MURAL, Zoom, etc.

• Makes travel arrangements

• Assist with onboarding new team members

Candidates that live within a commutable distance from our Tempe, AZ or St. Louis, MO home office location are expected to work within the office three days per week, with the preference for Tuesday, Wednesday, and Thursday.

• High School Diploma or equivalent
• 1-3 years related experience
• Strong organizational skills with ability to handle multiple tasks
• Self-motivated and ability to work independently
• Must have good verbal communication skills and customer service orientation to handle internal and external contacts
• Proficient in Microsoft Outlook, Word, OneNote, Excel, and SharePoint
• Ability to quickly learn how to use firm systems, including PowerBI, Jupyter Labs, Python, and Salesforce
• Works within established procedures under moderate supervision
• Basic problem-solving skills
• Proven ability to handle confidential information with discretion

Salary $42,100 Annually