Inclusively is partnering with a global professional services company to hire a Senior Meetings & Events Planner. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY

Inclusively is a digital tech platform that empowers job seekers with disabilities, caregivers, and veterans by using Success Enablers–accommodations and personalized workplace modifications that help all job seekers reach their full potential and excel. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD).

Create your profile, select Success Enablers, and connect to jobs from our partnered employers who are committed to creating diverse and inclusive teams. When registering, you must acknowledge that this platform is for people with disabilities, caregivers, and veterans. However, Inclusively does not require candidates to disclose their specific disability to join the platform.

Key Responsibilities:

• Coordinates services for meeting and events, such as setup, facilities, communicating catering and AV needs, wayfinding, special needs/assistance requirements, and security
• Works closely with reception, facilities, local technology, and other Workplace departments to ensure quality service leading up to and on event day
• Use technology to manage the planning processes for meetings and events, including registrations, approvals, budget and actual spend, calendars, logistics, attendee registrations, etc.
• Ensure support for assigned meeting and events and completion of procurement processes like deposits, purchase orders, billing and final reconciliation
• Establish relationships with internal (cross-functional) groups to ensure consistent delivery of service and resolve all escalations related to meetings or events appropriately
• Create event portfolio to show space set up options and other event options to clients upfront
• Manage relationships and contracts with service providers to deliver value-added services and competitive costs
• Identify and screen potential new suppliers and services and manage the process cost effectively
• Monitor and manage compliance with existing policy and recommend changes to align with changing business needs
• Provides support to communicate policy to personnel and external suppliers
• Comfortable assisting with any Workplace position and showcasing a willingness to help wherever needed

What You Need:

• Minimum of 2 years of meeting planning experience in a hospitality or professional setting
• Minimum of 2 years planning and executing high-end internal and/or external client/customer-facing events
• Minimum of 2 years of experience in a customer service role

Preferred Skills:

• Extensive knowledge of food & beverage industry trends, and dietary restrictions
• Experience with a network of catering vendors
• Experience interacting with C-Suite level individuals
• Experience with ServiceNow or related technologies

Professional Skills:

• Willing to step outside role to complete tasks in other areas of the Workplace
• Critical thinking skills
• Demonstrated problem solving skills
• Ability to take ownership and make decisions independent of customer involvement (proactive)
• Proven ability to work independently and as a team member
• Excellent communication skills (written and oral)
• Excellent organizational, multitasking and time management skills
• Highly responsive, flexible and adaptable
• Proactive thinker/action taker
• High level of professionalism
• Ability to work with highly confidential material and maintain confidentiality
• Seeks out challenges and opportunities to grow
• Business partner attitude and approach
• Ability to work some nights or weekends depending on event needs

New York/New Jersey $24.42 to $63.13