Inclusively is partnering with a multinational financial services company to hire a Meetings & Events Coordinator. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY:

Inclusively is a digital tech platform that empowers job seekers with disabilities, caregivers, and veterans by using Success Enablers–accommodations and personalized workplace modifications that help all job seekers reach their full potential and excel. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD).

Create your profile, select Success Enablers, and connect to jobs from our partnered employers who are committed to creating diverse and inclusive teams. When registering, you must acknowledge that this platform is for people with disabilities, caregivers, and veterans. However, Inclusively does not require candidates to disclose their specific disability to join the platform.

The role is available Boston, MA and Smithfield, RI.

Job Description:

This role is a blended position of coordinator support to multiple members of the M&E company Institutional team and assisting with the planning and execution of events. Individual will also support the execution of operational tasks for the Meetings & Events team in the logistics and execution of all programs both in-person and virtual.

The Expertise and Skills You Bring

The successful candidate must have the ability to take initiative and work independently as well as follow direction. Candidate must be very organized and able to balance multiple projects simultaneously under stringent time constraints. Incumbent must be a true teammate, willing to assume new responsibilities as they may arise, and flexible to working some overtime when required.

The ideal candidate for this role is driven, organized, experienced, and ready to improve their network and skills!

• Bachelor’s degree or equivalent experience
• 1-3 years’ experience in event coordination or event support.
• Attention to detail.
• Strong communication skills
• Cvent Event Management/Database software experience
• Ability to multitask and coordinate between different departments.
• Analytical skills and knowledge in data management of events
• Fully proficient using Microsoft Outlook – Calendar management and scheduling.
• Fully proficient in Microsoft Excel, Word, and PowerPoint

The Value You Deliver

• In person events
• Build registration sites in Cvent for events
• Communicate with planners and key business partners on event logistics, registration status, scheduling, attendance and attendee feedback
• Plan for and execute the creation and printing of name badges, agendas, attendee lists, biographies, and all other meeting materials requiring production (tent cards, dinner cards, etc.)
• Run registration reports from Cvent for distribution to planning teams
• Cross check hotel rooming lists and travel manifests as needed
• Ship meeting collateral and supplies to off-site events and tradeshows
• Research premium items, negotiate pricing and maintain inventory status on and ship to events as necessary
• Assist with eReview
• Process invoices and follow up on status of payment, etc. on an ad hoc basis
• Research and source venues, premiums, speakers and ad hoc requests
• Arrange group and individual transportation
• On-site support for local events in Boston and New England to handle registration
• Other administrative duties as assigned
• Virtual Events
• Registration management with in Cvent
• Create and build registration site
• Build registration/calendar holds/confirmations
• Registration summary update to the planning team
• Scheduled weekly meetings to meet on deadlines
• Ensure that feedback from all events is collected, analyzed, and reported out to business owners.
• eReview registration site and communications
• Mailbox management
• Weekly Meeting Notes and distribution to planning team
• Replay Site creation in Cvent
• Data Analysis (25%)
• Collaborate with business units to determine reporting and dashboard requirements in Cvent.
• Administrative (10% of time):
• Schedule meetings, arrange travels, handle expense reports for leadership team
• Scheduling meetings and taking notes when necessary for leadership team
• Builds ad hoc and customized reports and dashboards in Cvent