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Account Coordinator

Inclusively

Inclusively

Administration
Posted on Tuesday, June 11, 2024

Inclusively is partnering with a global creative agency to hire an Account Coordinator. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY:

Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.

YOUR ROLE:

The Account Coordinator is an entry-level position for those seeking a career in marketing. You will perform professional administrative tasks in order to support the delivery of great work and service to the client, consistently and efficiently. You must have strong organizational and interpersonal skills, and be able to learn the client's business, agency operations and office procedures. You are responsible for supporting all of the day-to-day account coordinating activities, and you will partner with the account leadership team to ensure that all client initiatives are executed precisely and flawlessly.

YOUR RESPONSIBILITIES:

  • Assist the account leadership team in all aspects of day-to-day execution of projects.
  • Provide administrative assistance to the account leadership team members as needed.
  • Coordinate meeting planning, including catering arrangements, organization, location, and meals.
  • Help prepare for internal and client meetings, which includes managing calendars, securing conference rooms, greeting clients upon arrival (for in-person meetings), coordinating travel for off-site meetings, coordinating with facilities management and enabling conference technology.
  • Create and maintain project status reports, meeting notes for all internal and client meetings and a variety of other project and account documents as necessary.
  • Help plan, organize and implement team events and special functions.
  • Work closely with office manager to maintain supplies for presentations/meetings.
  • Provide technical support for meeting room technology needs, sometimes in high stress situations.
  • Support with arranging travel, meetings and flight and hotel reservations.
  • Assist with internal communications to staff and with special projects as needed.
  • Support new employee onboarding and training in partnership with HR and office manager.
  • Coordinate and communicate project details to appropriate team members.
  • Support the overall management of work through defined processes.
  • Interface with client as deemed appropriate by leadership team.
  • Help report on trends affecting client business - economic, industry, competitive and cultural factors

REQUIRED SKILLS/EXPERIENCE:

  • Bachelor's degree or equivalent experience.
  • 0-2 years of experience supporting operations of an office.
  • Ability to prioritize and work on multiple tasks.
  • Strong communication skills (both written and verbal).
  • Proficient in MS Word, Excel, PowerPoint and other relevant productivity tools.
  • Excellent planning, organizational, and problem-solving skills.
  • Excellent interpersonal, presentation and written skills.
  • Self-motivated, fast learner, with a high level of attention to detail.
  • Understanding of the importance of teamwork and building rapport with others.
  • Recognition of the importance of working to a professional standard.
  • Fun, team player that thrives in a fast-paced environment.
  • Calm and focused under pressure and can skillfully manage a high volume of work.

Our hybrid work model:

Our current hybrid model is designed to enable in-person connections and collaboration that is core to our culture, while also supporting flexibility for all employees. As such, we have the option to work from home two days per week, if we'd like.

Our company provides a competitive salary and comprehensive benefits plan. Benefits for this role include health/vision/dental insurance, 401(k), stock options, Healthcare & Dependent Flexible Spending Accounts, vacation, sick, and personal days and positive activism days, paid parental leave and disability benefits. A reasonable estimate of the salary for this role, at the time of posting, is $47,000 - $56,000. This range is specific to Chicago and multiple factors are considered in making compensation decisions including, but not limited to: skill set, experience and training, certifications; etc. This is an exempt position. If your requirements fall outside of this range, you are still welcome to apply.