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Senior Administrative Assistant

Inclusively

Inclusively

This job is no longer accepting applications

See open jobs at Inclusively.
Administration
Washington, DC, USA
Posted on Sunday, February 11, 2024

Inclusively is partnering with a life insurance company to hire a Senior Administrative Assistant. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY:

Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.

This is a hybrid role - 1 day in the Washington, DC office.

Duties & Responsibilities:

Provides administrative support to the state, federal and PAC/Grassroots teams in the company’s Office of Governmental Affairs (OGA). OGA monitors and influences state, federal and international legislative and regulatory activity on behalf of the company. The office assists senior management in developing and implementing the company’s position and strategy on public policy issues and communicating with legislators and regulators.

The individual will must be able to coordinate sensitive matters for OGA, effectively manage multiple priorities and interact with all levels of the organization, as well as external parties. The individual will function largely independently, serving as the only administrative assistant in OGA’s Washington, DC, office, and will be responsible for the overall administrative functioning of the office. The individual will work in the DC office at least one day each week (Tuesday-Thursday) and occasionally more as needed.

The ideal candidate must have a proactive and learning mindset, excellent organizational skills, exceptional attention to detail, strong verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants across the company, and be able to handle confidential information with tact and professionalism. The ideal candidate will possess strong judgement and decision-making skills that impact the quality, timeliness and effectiveness of the teams’ day-to-day work. In addition, the individual must possess the demonstrated ability to provide solutions to problems in situations that are atypical or infrequently occurring based on practice and existing precedents or procedures.

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Manage calendar, travel and expenses for the state, federal and PAC/Grassroots government relations team members. Assist with day-to-day operations.
  • Handle heavy meeting scheduling, including by coordinating with other administrative assistants.
  • Prioritize phone, mail and e-mail messages; respond to requests on behalf of team members; track and follow-up on deliverables; maintain files.
  • Provide basic tech support and troubleshoot IT issues when necessary.
  • Assist with light departmental event planning.
  • Compile and submit data for compliance purposes (e.g., lobbying reports).
  • Serve as point-of-contact for certain outside organizations.
  • Manage the operations of the office, including ordering and maintaining supplies, and handling other administrative duties as needed.
  • Willing to travel to the NYC home office for occasional trainings and team retreats.

QUALIFICATIONS:

  • Bachelor’s degree preferred, but not required.
  • Excellent organization skills; exceptional attention to detail and follow-up.
  • Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment.
  • Ability to problem-solve.
  • Ability to work on a team.
  • High level of professionalism with strong interpersonal skills.
  • Strong written and verbal communication skills.
  • Demonstrated ability to maintain confidentiality; good judgment and diplomacy.
  • Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.

Salary range: $55,000-$85,000

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

This job is no longer accepting applications

See open jobs at Inclusively.