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Administrative Assistant, Service Division



This job is no longer accepting applications

See open jobs at Inclusively.
St. Louis, MO, USA
Posted on Sunday, February 11, 2024

Inclusively is partnering with a financial services company to hire an Administrative Assistant, Service Division. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY:Inclusively is a digital tech platform that connects candidates with disabilities including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), neurodivergence (e.g. autism, ADHD) and other disabilities under the ADA. Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.

The Administrative Assistant is responsible for providing administrative support to 3 General Partners and the departments for which they are responsible. You’ll be joining a team of dedicated associates, with a wide range of tenure and experience who are dedicated to personal development, inclusion and diversity, and providing service excellence to colleagues, branches, and clients alike.

Key Responsibilities:

  • Manage all administrative aspects of the Partners' firm and divisional obligations, including firm committees and external engagements
  • Handle the Partners' appointment calendars, schedules, coordinate meetings, and handle travel arrangements
  • Draft and send letters, memos and other division communications
  • Maintain and update area collaboration tools (i.e. SharePoint)
  • Develop PowerPoint presentations and create and maintain Excel spreadsheets
  • Handle phone calls, mail, e-mail and faxes
  • Provide office management support including follow-up on issues relating to computers, printers and fax/copy machines, and maintain office supplies and equipment, ordering office supplies and other office logistics
  • Answer questions and refer information requests to appropriate areas
  • Determine priorities and make decisions regarding what needs to be brought to the attention of the division leader
  • Process payment of invoices and travel and business expense reports
  • Handle administrative projects
  • Understand, maintain and revise operational procedures relative to office clerical activities and workflow in and out of the area in accordance with leadership team guidance
  • May prepare communications and data required for meetings and involvement
  • Other administrative duties as needed to support Remote Branch Support and Service Strategic Enablement
  • May support additional Principles as needed
  • High School Diploma or equivalent.
  • Secretarial training preferred.
  • 3+ years of related experience.
  • Strong organizational skills with ability to set priorities and handle multiple tasks.
  • Self-motivation and ability to work independently.
  • Must have good verbal communication skills and customer service orientation to handle internal and external contacts.
  • Must have skills in using office programs such as Microsoft Office including Word, Excel, PowerPoint, Outlook, SharePoint, etc.

This job is no longer accepting applications

See open jobs at Inclusively.