Legal Assistant

In-Person

• Full-Time

About The Role

Our Client is a family law firm seeking a highly organized and proactive Legal Assistant to support attorney. This is an in-person position ideal for a personable, detail-oriented professional with experience in legal administration who thrives in a fast-paced, client-focused office environment. You will be the organizational backbone of the practice, ensuring seamless day-to-day operations, from scheduling and client communication to document preparation, while serving as a welcoming presence for clients and visitors to the firm.

Key Responsibilities

Legal Administration

• Maintain case files and ensure accurate, up-to-date records in the firm’s practice management system
• Track deadlines, court dates, and filing requirements
• Organize and manage attorney workload, flagging urgent matters
• Assist with legal research and summarizing findings as directed
  
  

Scheduling & Calendar Management

• Manage Jay’s calendar, including appointments, consultations, hearings, and internal meetings
• Schedule client calls and send confirmation and reminder communications
• Coordinate with clients, courts, and opposing counsel to schedule meetings
• Proactively resolve scheduling conflicts and communicate changes promptly
  
  

Document Preparation

• Draft, format, and proofread legal documents, correspondence, and pleadings under attorney supervision
• Prepare engagement letters, retainer agreements, and standard firm templates
• Organize and maintain digital document filing systems
• Assist with e-filing and document service as needed
  
  

Client Intake

• Conduct initial client intake in person, by phone, or by email, gathering relevant case information
• Enter client data accurately into the firm’s practice management system (8am MyCase)
• Prepare intake summaries and case opening documents for attorney review
• Follow up with prospective clients to schedule consultations
  
  

Email & Communications

• Monitor and manage Jay’s inbox, triaging and prioritizing incoming messages
• Draft professional responses to client and opposing counsel inquiries for attorney review
• Ensure timely responses to client communications and flag urgent matters
• Maintain a professional, empathetic tone in all written communications
  
  

Qualifications

Required

• Excellent written and spoken English communication skills
• Strong organizational skills and ability to manage multiple priorities
• Proficiency with email platforms and calendar tools
• Ability to commute reliably to the firm’s office and maintain consistent in-office attendance during business hours
  
  

Preferred

• 2+ years of experience in legal administration, paralegal work, or a similar role
• Prior experience supporting a solo or small law firm
• Experience with practice management software (MyCase)
• Familiarity with family law terminology and procedures
• Experience with document management and e-filing systems
• Paralegal certificate or legal studies background
  
  

What We Offer

• On-site role in a welcoming, well-appointed office
• Competitive compensation commensurate with experience
• A collaborative, respectful team environment
• Opportunity to grow within the firm as it expands
  
  

How To Apply

Please submit your resume, a brief cover letter describing your relevant legal experience, and at least two professional references to. Applications without a cover letter will not be considered.