Inclusively is partnering with a global professional services company to hire a Executive Assistant. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY

Inclusively is a digital tech platform that empowers job seekers with disabilities, caregivers, and veterans by using Success Enablers–accommodations and personalized workplace modifications that help all job seekers reach their full potential and excel. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD).

Create your profile, select Success Enablers, and connect to jobs from our partnered employers who are committed to creating diverse and inclusive teams. When registering, you must acknowledge that this platform is for people with disabilities, caregivers, and veterans. However, Inclusively does not require candidates to disclose their specific disability to join the platform.

Key Responsibilities:

• Handle confidential information relevant to the strategy of the business, the executive, etc.
• Manage complex calendar activity, including extensive rescheduling and providing status updates to executives, as needed
• Prepare correspondence according to company guidelines including proposals and presentations, etc
• Assist with administrative tasks such as completing forms, invoicing, account reconciliation and maintaining contact/distribution lists
• Compile, process and analyze data, and prepare reports
• Arrange and coordinate meetings/conferences, handle logistics, follow up on action items and provide on-site support as appropriate
• Develop relationships with executives’ clients, other key executives within the company, and their EA’s
• Anticipate travel needs, coordinating complex travel (including all travel requirements/documentation) taking into consideration key executives, clients, etc. May require extensive rescheduling
• Arrange audio/video conference calls involving a global audience
• May manage executives’ time and expense reporting, including internal compliancy audits
• Coordinate with internal/external suppliers to address support needs and issues according to local capabilities and guidelines
• Manage mail/e-mail, identifying action required and taking action where appropriate
• Stay updated on tools and technology and educate executives on new processes
• Responsible for teaming with other Executive Assistants when needed to ensure seamless support
• Other duties as assigned

Job Requirements:

• Required to be in-office to support client/customers, learning, community, and/or omni connected events as defined locally or by your geography and local EA leadership
• Required flexibility of work schedule and overtime (including some weekends) will be required to support leadership meetings
• This role will be supporting the office located at 1120 S Tryon St, Charlotte, NC 28203

Basic Qualifications:

• Minimum of 2 years of Executive Support or Office Operations experience

Preferred Qualifications:

• Experience in Global Travel management – including visas and passports
• High degree of solid judgement and empathy
• Organization and multi-tasking skills—taking ownership in a proactive fashion, delivering within expected timelines
• College degree preferred

Professional Skills Requirements:

• Ability to be agile, with a flexible workstyle
• Ability to work in a fast-paced environment with a heavy workload
• Intermediate MS Office skills, with advanced Outlook skills
• Problem Solving
• Strong verbal/written communication skills
• Executive Presence
• Collaboration
• Critical Thinking
• Demonstrated leadership in professional setting; either military or civilian
• Demonstrated teamwork and collaboration in a professional setting; either military or civilian